Module function
EastGate develops and provides module functions that can be used on SmartCore (Membership management platform). In addition to the general-purpose functions such as Group, Event, Membership fee, and Corporate management, which are highly needed by various organizations, we also offer a wide range of functions specialized for the use of academic groups and associations, such as Point management, Abstract management, and Election management.
Events
（Membership dues, Donations, and Merchandise sales）
（CMS）
Group
Groups within an organization, such as subcommittees and circles, can manage rosters, use bulletin boards, share files, and display schedules. Flexible group management is possible by assigning a designated administrator for each group under the control of the office administrator.
View a detailed description of the functions.Events
In the management of events such as seminars, general meetings, and social gatherings, careful and prompt handling of participants and administrative work is an indispensable task to enhance the quality of the event. SmartCore's event functions supports all operations from event notification to post-event management. As a "behind-the-scenes companion," we will assist you in making your event a success.
View a detailed description of the functionsForum events
This function is useful for holding events such as academic conventions, forums, conferences, symposiums, etc. where various sessions are held at multiple venues. It simplifies time-consuming and labor-intensive tasks such as overall timetable creation, reception management using QR codes, and collection of registration fees.
View a detailed description of the functionsAbstract management
Abstract submission and peer review procedures are now online in one place. When linked with the forum function, even the conference programs can be managed collectively. This facilitates the smooth operation of academic conference and at the same time promote a paperless environment.
View a detailed description of functionsPoint management
This function is designed to manage points (Credits) for educational and training programs and CPD (Continuing Professional Development) systems implemented by academic societies and associations, which support and promote qualification recognition and the maintenance and improvement of professional skills. Points awarded for participation in training programs, writing papers, presentations at conferences, e-learning, etc. can be registered in the database, linked to membership information, and managed from point application to acquisition status.
View a detailed description of the functionsQuestionnaire
The entire survey process, from creation to collection, can be done online, which rules out the need for paperwork. The respondents just have to fill out the form and press the send button. Since responses are stress-free, you can expect an increase in response rates. Open questionnaires, closed questionnaires, and conditional branching are also supported.
View a detailed description of the functionsPayment (Membership fees, Donations, Merchandise sales)
Situations often occur where members are required to pay membership fees to change their member information or restrict the use of member sites (member registration, member type changes, content viewing and login restrictions). SmartCore seamlessly links membership management, membership site operation, and membership fee management, reducing the workload of the secretariat and providing convenience to members.
View a detailed description of the functionsPayment management
Of the two payment functions available as options in the SmartCore system, the payment management function is designed to meet the needs of customers such as conventional alumni associations, and corporate alumni associations. It will be a function that can efficiently manage the payment data from members.
View a detailed description of the functionsBulletin board
It can be used for a variety of purposes, such as receiving notices from administrators and soliciting comments, setting themes for discussions among members, and providing Q&A-style consultations by asking questions.
View a detailed description of the functionsCorporate Membership Management
Both corporate and individual member data can be registered on the system, and also be linked afterwards. This makes it possible to smoothly manage the creation and publication of corporate member lists, as well as the addition of necessary corporate profile items.
View a detailed description of the functions.Website management (CMS)
The ability to centrally manage websites that are open to the public and members-only websites that can only be viewed by members allows for efficient content management as well as smooth transition from public pages to members-only pages.
View a detailed description of the functionsForm generation
This is an inquiry form generation function that allows you to freely set the input items and layout. It is compatible with smartphones as well.
View a detailed description of the functionsOnline Election
As it is based on a membership management system, the selection of candidates and electors is smooth, and it also reduces the time and effort required to inform and remind members to vote. Voting can be done anonymously on a confidential members-only web page. Candidates may also run for office on the members-only page.
View a detailed explanation of NohQualification management
The key processes of the certification system, such as application, training, examinations, management of qualified applicants, and renewal of certification, can be managed collectively. It can also manage the schedule of certification examinations and training sessions, as well as examination application fees and certification fees. A single system realizes the smooth flow of qualification certification and streamlines the management of applicants and certified persons.
View a detailed description of the functionsLabel generation function
Printable mailing labels can be created from the membership list data. It is very convenient while addressing membership mailings, creating membership cards, and creating name tags for councils.
View a detailed description of the functions.